Do this One Thing to Grow Your Business Faster (HINT: You Probably Already Know How to Do It!)

Imagine you had a coaching client who consistently failed to complete their tasks for the week.
They couldn’t find the time to get their email opt-in page completed.
They were too busy to write the next chapter of their book.
They were working too hard and completely forgot to put together their webinar presentation.
It wouldn’t take long before you sat them down for a serious talk about the future of your coaching relationship—and their business. A coaching client such as that is a frustrating waste of time.
Why, then, do you continue to accept these and other excuses from yourself? Why is your lack of business development allowed to continue, even when you know how important those tasks are to helping to grow your business?

Don’t Be Too Hard on Yourself, but It’s Time to Face Reality

Now, before you go thinking I’m being way too hard on you, know this: we all struggle with this very issue. We all put our clients, our family, our friends, and even the neighbor we barely know before ourselves.
But I’m giving you permission right now to stop doing that, and start treating yourself like the VIP you really are.
It’s time to put your business growth ahead of that of your clients. Only by doing that will you be able to reach a larger audience, help more people, and achieve the goals you’ve set for yourself.

How to Be Your Own Best Client

The simplest way to do this is to just make appointments with yourself. That hour or two you have free on Thursday afternoon? Don’t book a client call in that spot. Book yourself. Mark it on your calendar, and treat it as an unbreakable appointment, just as you would an appointment with a client or your doctor or your accountant.
Spend the time working on the things that are important to grow your business.

  • Develop a new group coaching program
  • Write a chapter of your upcoming book
  • Write emails for your autoresponder
  • Reach out to affiliate partners

In short, do those things you tell your clients to do—the things your own coach is likely advising. Don’t push them aside for “later” or “after your client work is done.” Elevate yourself to VIP client status and start putting yourself first. Your business will thank you for it.

Making the Most of Your Time: 5 Productivity Tips Top Business Owners Live By

It’s not enough to dream of success. It’s not even enough to set goals.
The only way to truly achieve your dreams and build the business you’re meant to build is to sit down and just do it.
And that’s where many of us…well, fail is a strong word. But it’s the doing that trips us up more times than not.
We overbook our calendars until today’s to-dos become next week’s past dues. We procrastinate on the things that are important while attending to things that are merely “nice to do.” And sometimes we simply take on too much—even when we know better.
The answer? Embrace these five productivity hacks that top business owners use to get more done in less time.

  1. Rituals and Habits: Simply put, a ritual or habit is a consistent way of doing something. You have a morning ritual (wake up, brush your teeth, work out, shower, and head to your office), evening ritual (check homework, tuck the kids in, watch the evening news, and hit the sack), weekend ritual (sleep late, mow the lawn, catch a movie, visit your mom), and many others.
    The trouble is, if you’re not careful with your rituals, they can turn into productivity killers. Is checking Facebook or email a part of your morning ritual? Is turning on Skype a part of your at-work ritual? Distractions such as these can turn even your best intentions into hours of wasted time.

    Take a good look at your rituals. What are you doing that you should not be—or that should be moved to another part of your day? Make your rituals more efficient and you’ll automatically get more done.

  2. Calendar Management: Want to know how much time you really have available for that new project? Try blocking off time in your calendar for all your existing projects. Fill in all your client calls, your business administrative tasks, time for meals and breaks, outside appointments, and everything else you’re committed to. What’s left might just shock you.

    Make it a habit to block time in your calendar for every commitment, and you’ll never again over-promise or over-commit.

  3. Learn to Let Go: Here’s a news flash. You do not have to do everything in your business. You can (and should) hand off those low-level tasks to someone else. Hire a VA to create your documents and manage your calendar. Let your tech support person manage your blog and email. Turn over your bookkeeping to an accountant. The time you free up will allow you to work on what’s truly important—and that only you can do.
  4. Work Hard, Play Harder: You are not a machine. You cannot work all day every day and hope to be at your best all the time.

    Take a day off. Get some rest, or relax on a long, slow hike. Take a friend out to lunch. Go shopping with your kids. See a movie or a play. Do something—anything—other than work.

    Not only will you return to the office feeling much more refreshed, but you’ll find yourself more creative and productive than before as well.

  5. Focus: Multi-tasking is impossible. You cannot efficiently create a new coaching program while you’re simultaneously surfing Facebook, keeping an eye on the kids, and answering the phone every time it rings.

    Instead, use your calendar to block time off for important tasks, then turn everything else off so you can focus. No phone, no Facebook, no kids or husbands or neighbors or pets demanding “just a minute” of your time. Tune everything out, and you’ll find your work getting done much faster.

Managing your time and turning up your productivity is not something that comes naturally to most people but when you learn to master this skill, you’ll find your business grows right along with you.

Crazy Busy? Here’s How to Get It All Done

If you’ve ever looked at another entrepreneur and wondered how they manage to get it all done, the answer might surprise you.
They’ve got good systems.

It’s true. The most productive people all have one thing in common: they don’t reinvent the wheel every day. Instead, they’ve figured out the best, most efficient way to do every task, and they create a system to do just that.

No matter what business you’re in and what projects you find yourself tackling, a systemized approach will help you:

  • Work faster and produce more
  • Produce higher quality results with fewer mistakes
  • Easily outsource the tasks you don’t like to do

The Magic of Templates

How many times do you answer emails from potential clients? What about responding to customer complaints? Or mailing your affiliate partners about an upcoming launch?
All of these tasks and more become effortless when you create fill-in-the-blank templates that can be repurposed for specific cases/people. Templates can be as simple as a “canned response” in your email client or help desk, or you can use software such as Text Expander (for Mac) or Phrase Express (for Windows). You might even create a template document in Dropbox or Google Drive to house all your templates for easier access.
While templates will undoubtedly save you time, the real beauty is that once they’re created, you can easily outsource things like email and even sales. Simply instruct your virtual assistant (a.k.a. your VA) on the proper use of your templates, and you’ll be free to do other, more important things.

Checklists Prevent Mistakes

It might seem counterintuitive, but when you perform the same tasks over and over again, it’s easy to miss a critical step. You might think you paid your affiliates this month—you might even remember doing it—only to look back and see it was never completed.
But when you implement checklists, it’s suddenly much more difficult to miss an important task.
You can easily create checklists for all your common tasks and projects using nothing more than a text document. If you’re managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding.

Templates and checklists turn smart business owners into productivity superstars, and it’s easy to get started. The next time you answer an email you’ve answered before, save your response. The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps. These documents will make future projects easier and faster to complete, and best of all, you can hand them off to your assistant to do instead.

6 Easy Ways to Energize Your Workday

While you’re at work, it’s common to feel overwhelmed with all the projects you’re juggling. Concentrating for a long period of time can be taxing both emotionally and physically. This often results in a tired mind, aching muscles, and a complete lack of energy. What can you do to revive and energize yourself during your workday while still being productive?

Check out these suggestions for incorporating short breaks into your daily work routine:

  1. Close your eyes and listen to three songs. Most people have their favorite music easily accessible on their phone, MP3 player, or other electronic devices. Choose music that relaxes you and if you can, put your head down on your desk and listen to three full songs.
    • Let your stress float away and clear your mind as you let the music flow in.
    • Music soothes the body and soul. After three songs, you’ll be surprised at how relaxed and energized you feel. You’ll regain the strength necessary to make it through the rest of the day.
  1. Shut your office door, prop your feet, and lean back. Close your eyes, take deep breaths, and count backward from 50. You’ll be comforted by the sound and feel of your own ability to inhale and exhale. Then, open your eyes and you’ll feel refreshed.
  2. Take a brisk 10-minute walk. No matter how big or small your office, you can always take a stroll around the hallways or between the cubicles. If you need some fresh air, go outside and walk around the block. Getting your blood pumping at an optimum level will energize you and make you feel revitalized!
  3. Splash cool water on your face. Go to the restroom, splash cool water on your face and wrists, and then dry them off. Sometimes, cool stimulation to those areas is not only refreshing but can also wake you up if you’re feeling sleepy.
    • If you prefer, wet a paper towel with cool water. Then you can continually blot your face, neck, arms, and wrists to stimulate your senses.
    • It’s amazing how much this little break can perk you up, energize your mind, and allow your positive energy to flow again.
  1. Relax and rejuvenate with a power nap. If your employer allows you a 15-minute break in the afternoon, use it to take a nap. Even if you don’t usually take naps, give it a try.
    • Set your cell phone alarm for ten minutes and try to snooze. If you have your own office, close your door, get comfortable in your chair, and grab a few minutes of shut-eye. If you don’t have your own office, go out to your car or use an empty conference room.
    • When the alarm goes off, you still have five minutes left to take a brief walk around your department, grab a refreshing drink of water, or have quick chat in the break room.
  1. Go for a change of scenery. You might break out of your rut when you’re able to change your view.
    • If you work in a large office, try working in the conference room. You can even try sitting in a different chair or on the couch in your office.
    • If you work from home, take your laptop outside and sit on the porch to work. Or try working in the living room today if you’re the only one home.

Although work can be tedious, you have some choices in what you can do to relax, revitalize, and energize yourself throughout the day.

Use music, deep breathing techniques, walking, cool water splashes, power napping, and scenery changes in order to keep yourself alert and focused. These methods will help you embrace that next big project with optimism and renewed energy.

Eliminate All But The Essential Tasks: A Guide to De-Cluttering Your Life

If you have an endless list of tasks that need to be done, and most of us do, it can be overwhelming. The list just gets longer and longer each day because you can’t get today’s list completed, and more tasks just keep coming at you.

If you can pare your list of to-dos down the most important tasks, you can keep your planning and time management system simple. A simple list of the 3-5 most important things is all that nearly anyone needs to be very effective and successful.

Follow these steps to manage your time and make success your reality:

  1. Get rid of the extra stuff in your life. Unless you live like a monk, you have more stuff than you need or use. If it’s not important to your life, consider getting rid of it. You spend a lot of time and money on those things that provide minimal value. Eliminate the clutter in your life and you eliminate a lot of the clutter in your mind.
  2. Eliminate the trivial. Start by making a list of everything that you feel you need to get done. Cut the list in half, removing the things that aren’t absolutely necessary. Don’t worry; you can come back to those items later. Now go through the same process and cut the list in half again.
  3. Review your goals. What have goals got to do with eliminating all but the essential? Reviewing your goals allows you to see what tasks are most essential. Assuming that your goals are very important to you, they provide an excellent tool to evaluate which tasks are the most important to you.
  4. Be aware of what’s essential. The essential things are those that support your goals. Pay your bills on time, work toward your goals, and take care of yourself and your family. Life is short; spend it on the most important stuff.
  5. Evaluate your other commitments. Is the weekly poker game worth it? Golf every Wednesday? Clubs, charities, committees, and more all take time. Eliminate the extra activities that mean the least to you. This includes all the people in your life, too. Some people you’re stuck with, others are optional.
  6. Minimize your sources of information. We all spend too much time receiving information and too little time doing worthwhile tasks. Cut back on TV, newspapers, browsing the Internet, email, Twitter, and Facebook. It’s largely wasted time that could be better spent.
  7. Review your list regularly. Periodically, take a look at your list of things to do and go back through the elimination process. Don’t worry about the stuff that gets axed. If it’s important, it will come back around after the really important stuff gets done.

We have a tendency to do the things that are the easiest; what’s important is to do the critical few items each day. Simply ask yourself what the advantage is to getting an item done and what is the disadvantage to not getting it done. Don’t choose tasks based on what is the quickest or most enjoyable; that’s what average people do. Be exceptional and do the most important items. If you spend all day on important tasks, your life will be remarkable.

Life doesn’t have to be an endless list of obligations. The key is to recognize that only the most important tasks really matter. When you can see that, you feel free to start chopping obligations.

Most of us major in minor things. Focus on the most important stuff and feel comfortable letting the rest slide. You’ll have more free time and your life will change for the better.

Did any of these tips really “speak” to you regarding how to de-clutter your life?

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And whatever you do, do it heartily, as to the Lord, and not to men; Colossians 3:23 AKJV